Alias

Make sure to check if you filled out every field in your invoice settings such as vat rate, vat type, invoice language, Alias prefix and the Alias number!

Latest Alias Changes (started at 11th of March 2024)

Most importantly our changes are taking place from 11.03.2024 automatically, means there is no need to double generate invoice or such things, SneakyTools will issue all invoices before that timestamp in the old scheme and then continues with the new one.

New Setting: Alias Case Number

You must provide the invoice number from the Alias PDF in the new settings field. For those who received more than 1 invoices from Alias, make sure you add all numbers into the filed, dividing them with a comma. Do not use any space! Once you‘ve added the number into the settings you are ready to generate your March invoices. As SneakyTools also generates invoices that have their sale date in March, but their payout in April, there will be space behind the case number on top of the invoice and in the sentence below, so you can add the case number by hand as soon as the next PDF is delivered to you. As the changes are completely new, we would like to remind you that the final check of your invoices and bookkeeping overall is in your hands. So please double check, if everything has been issued correctly.

Changes about Reverse Charge

Last but not least we were able to gather an information from the Alias PDF that I was trying to find out through direct contact to Alias since over a year: As of now, we offered you to decide yourself (or ask your tax consultant) if you would like to issue Reverse Charge on your intra EU sales invoices or not. With the Alias PDF we finally got the statement we were looking for, for such a long time. Fees from alias have to be issued with reverse charge. That being said we will soon remove the option in the settings to decide if you want to apply reverse charge or not (true / false) and issue all invoices with the reverse charge sentence on the bottom if they are an intra EU sale. Those whose tax consultant did not want reverse charge to by applied, should inform them about the new insights and upcoming changes.

What should you do with the Alias PDF?

If you do your bookkeeping completely by yourself, make sure to have a copy of the Alias PDF. I would recommend to download it from the link you’re being provided by Alias, because no one knows how long these links will be valid. If you hand in your invoices, etc. to a tax consultant, make sure to also hand in the Alias PDF. Turnover on the PDF should always be higher than the actual invoices you generate with SneakyTools. This is due to the fact that they are using a higher and a flat exchange rate on their PDF. Your tax consultant should decide if he/she wants to create bookings for the difference between your invoices and the PDF, however since our invoices also display the exact money you actually get, I wouldn’t advice to make such bookings.

For further information: View the announcement

Old Changes (during July 2023)

Alias added a separated VAT refund in July in 2023, as of now there is no chance to detect if a sale has been sent to DE and VAT is paid out on top, or not. That being said, if you were switched to DE in the middle of the month, you will need to generate invoices twice:

once with the old mode (settings shipping location NL and VAT Type B2B)
once with the new mode (settings shipping location DE and VAT Type 19%)
remember to reset your invoice number when regenerating!

Reverse Charge for Fees is not available for DE -> DE due to the nature that you can not issue Reverse Charge if the service has been supplied within the same country. That also means, that the upload to Lex / Sev will be problematic only for the month you have been switched.

Personal recommendation and guidance:

Check from which sale your account has been switched and note it for yourself
Generate invoices using Shipping Location NL and VAT Type B2B
Upload your invoices to Lex / Sev and make sure you do not mark them as paid
Delete all bookings (sale and fee bookings) that you should issue with 19% VAT
Make sure that you safe the actual B2B invoices in an external folder, so they won’t be deleted when regenerating
Delete the B2B invoices that you do not need
Reset your invoice number to the first number of the month
Generate invoices using Shipping Location DE and VAT Type 19%
Upload your invoices to Lex / Sev and make sure you do not mark the as paid
Delete all bookings (sale and fee bookings) that you already uploaded as B2B
Make sure that you safe the actual 19% invoices together with the B2B invoices, delete the 19% invoices that you do not need

How to: Create invoices (Proxyless)

To receive the best results while using our Alias modules, it is recommended that you always cash out your entire balance at once. Cashing out partial amounts may result in larger exchange rate differences than usual.

Invoices are generated for an entire month. If the month for which you intend to create invoices is still ongoing, you will not be able to initiate the invoice creation process. To proceed, you must settle all sales transactions that occurred within the month you wish to generate invoices for; failure to do so will prevent SneakyTools from generating the invoices.

Additional Note: SneakyTools can generate invoices for every currency such as USD or GBP.

Select your specific profile
Choose the month you want to create invoices for
Use Invoices as mode
Select your alias account

By starting the task the bot will automatically create invoices based on your profiles & account date.

After creating all invoices from the chosen month, SneakyTools will generate an Entry Certificate which can be signed from your account manager to verify the intra-Community supply into the Netherlands. Vouchers for Alias ship back fees will also be created.

How to: Request labels (Proxyless)

Select your specific profile
Use Labels as mode
Select your alias account

By starting the task the bot will automatically request shipping labels and cut the first and the last sheet into correct label printer format.

The bot will always only scrape labels, which weren`t scraped before. It will automatically remember the scraped labels. If you want to reset the memory, just hit the Flush Label Cache button in the settings.

How to: Request proof of delivery (Requires Proxies)

Important: PODs can be scraped with your local IP, however the sites are Akamai protected and the more sales you have, proxies will be necessary. ISPs are recommended as residential lists always contain proxies with rlly bad connection times which then also leads into failing to scrape the POD.

Select your specific profile
Choose the month you want to request proofs for
Use Proof of Delivery as mode
Select your alias account

By starting the task the bot will automatically request the proof of delivery.

SneakyTools is not able to request proof of delivery for Consign Sales as Alias doesn`t provide tracking information within the sales page. You need to create them manually.

How to: Create Alias Advice Letter (Proxyless)

If you create the alias advice letter without creating your invoices before, no invoice numbers will be displayed in the letter. If you create the invoices before, all invoice numbers will be matched to the sales. An example can be found below.

About: Monitor (Proxyless)

The Monitor mode can fetch your pending sales and automatically confirm them, answer failed Alias sales with a previously defined discount or consign failed alias items. You can run a task with this mode 24/7, so you don`t have to confirm every sale in the app. The Alias Monitor will auto-restart after a SneakyTools restart, if it was running before the restart. All actions will be logged into your webhook.

In order to Answer failed sales with a discount and Consign failed items you need to set your preferred discount and if all failed items should be consigned in your invoice settings.

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Last updated 1 year ago

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